Finance & Administration Associate

Job Summary

The Finance & Administration Associate supports the day to day finance and administration operations of ACRE Africa. The role ensures that payments, reconciliations, tax filings, travel and procurement are processed accurately, on time and in line with company policies and internal controls.

Job Details

Key responsibilities
1.    Payments and staff imprests
i.    Payments: Initiate and facilitate approved payments to suppliers, service providers and staff, ensuring accuracy, complete supporting documentation and compliance with payment procedures.
ii.    Staff imprests: Review imprest requests against approved budgets, initiate payment and maintain records. Verify supporting documentation for imprest retirement and follow up on outstanding balances or unsupported expenditure.

2.    Accounting reconciliations and reporting
i.    Premiums and commissions: Reconcile insurance premium and commission records for review, support timely and accurate remittance, and resolve discrepancies.
ii.    Invoicing and ledger entries: Support invoicing and accurately record income and expense entries in the SUN System.
iii.    Reconciliations and reporting: Assist with bank and ledger reconciliations, financial reporting and budget monitoring, and maintain accurate accounting records.

3.    Tax compliance and internal controls
i.    Tax compliance: Prepare VAT and other statutory tax calculations for review and initiate approved tax payments within the required deadlines.
ii.    Internal controls and audit: Ensure financial transactions are properly authorised and documented, and provide supporting records for internal and external audits.

4.    Administration travel and procurement
i.    Travel coordination: Coordinate local and international travel, including flights, accommodation, airport transfers, visas and itinerary changes, in accordance with the company travel policy.
ii.    Procurement: Process administrative requisitions, obtain quotations, prepare purchase orders, liaise with suppliers and track deliveries in accordance with procurement procedures.
iii.    Cost monitoring: Monitor travel and procurement expenditure against approved budgets, escalate potential overruns, reconcile related invoices and maintain complete records.
 

Requirements

Qualifications and skills

Education and professional qualifications

1. Bachelor’s degree in Business Management, Commerce or a related field.
2. CPA qualification will be an added advantage.

Skills and attributes

1. Strong proficiency in Microsoft Excel, with sound numerical, analytical and reconciliation skills.
2. Strong attention to detail and a commitment to accuracy in financial processing.
3. High standards of integrity, accountability and professional ethics.
4. Ability to work independently, prioritise tasks and meet strict payment and reporting deadlines.

About Company

ACRE AFRICA

https://zep-re.com/

About Company ACRE Africa empowers farmers across Africa to thrive in the face of climate challenges. We design and implement innovative risk mitigation solutions that protect farmers against risks like droughts, floods, and excessive rainfall. By mitigating these risks, we enable farmers to bounce back from calamities and re-invest in their farms. ACRE Africa’s operations align with several Sustainable Development Goals (SDGs), particularly: SDG 1: No Poverty, SDG 2: Zero Hunger, and SDG 13: Climate Action. Our Mission: We are determined to champion a paradigm shift towards equity, fairness and innovation in the agricultural sector. Through localized solutions that reduce climate-associated risk, we help unlock the full potential of agriculture and inspire a new generation of farmers across Africa. Our Vision To help unlock the full potential of agriculture by eliminating the stress and potential damage of climate variables for farmers across Africa.